PERSONAL
LETTERS
There
is no better means of communicating with people at a distance than through a
letter. Communication by telephone or wireless or the Internet may be faster,
but it lacks permanence. A letter is always there to refer to. You can refresh
your memory by reading a letter after a long time. Moreover, the letter has a
personal touch, if written by hand, since each handwriting is unique in
character, projecting the personality of the writer. A good letter fosters
cordial relations with people and firms.
Letters
may be classified, according to their objectives, into Personal Letters and Business
Letters. In both types, credit is given for knowledge of how to set out the
formal elements of the letter (addresses, date/greetings, etc). However, more
marks are awarded for tone (appropriateness of the language to the purpose of
the letter, the subject matter, expression etc) of the letter.
Personal
Letters:
Letters to relations, friends, colleagues or acquaintances are
called Personal Letters. These have a simple informal style.
The subjects of such letters are invitation, request, apology,
congratulations, postponement, inquiry, sympathy, thanksgiving and conveying
news
For
the sake of convenience, we shall consider such letters under two aspects: the layout,
and the subject matter.
LAYOUT
OF A PERSONAL LETTER
(a)
Address of the writer is written at the top right-hand
corner of the page in the traditional format
and at the top left-hand corner of the page in the box-type
format, which is being followed nowadays. Do not put your name above
the address. You may put a comma at the end of each line of the address and a
full stop at the end of the last line, as:
25
National Park,
Lajpat
Nagar,
New
Delhi-110024.
You
may also write your address in a block form (i.e., without indentation) and
without using any punctuation mark, as:
25
National Park
Lajpat
Nagar
New
Delhi-110024
(b)
Date of the letter is written directly below your address.
Note:
The best way to write the date is to indicate the day, month and year.
e.g.,
30th August, 2025.
Do
not write 30.8.2025 or 30/8/25 because this way of writing the date may not be
considered appropriate.
(c)
Greeting or Salutation: Now go to the left-hand side of the page
and write the Salutation. The Greeting or Salutation has a line
to tell and is followed by a comma. The form of Greeting will
depend on the relation in which you stand to the person to whom you are writing;
as,
To
Whom Greeting
*Near
relatives: - Dear Mummy, My dear Dad.
Dear Aunt Shobha, Dear
Grandma, Dear
Meera, etc.
*Close
friends: - Dear Saran, My dear Sasha,
etc.
*Acquaintances:
- Dear Mr Swamy, Dear Miss Shah, etc.
(d)
The opening sentence of the letter could be a response to an earlier
communication, or it should have a reference to the subject of the letter. Here
are some useful suggestions for opening sentences:
1.
I
was delighted to hear of your success……….
2.
I
am very sorry to tell you......
3.
Do
you know what has happened to…………..
4.
How
can I ever thank you for…………….
5.
We
were all shocked to hear..................
6.
It's
a pleasure to be able to congratulate you on………
7.
Thank
you for your letter.....
(e)
The body of the letter: The subject matter of the letter is given in
this part. The body of the letter must be broken up into
paragraphs.
(f)
The concluding sentence: The letter should be concluded with a sentence
which has some connection with the topic of the letter. The last sentence may
be in the form of conveying love and respect to the family members. Given below
are examples of concluding sentences, which leave a friendly
impression:
1.
Please
convey my regards to your parents.
2.
Please
remember me to your brother.
3.
Don't
hesitate to write again if I can be of any further help.
4.
We
all miss you here.
5.
I
am looking forward to your visit.
6.
I
look forward to hearing from you soon.
(g)
Subscription or Leave-taking: The letter must not end abruptly but with a
certain form of polite leave-taking, such as:
To
Whom
Greeting
*Near relatives Yours affectionately, Your
affectionate daughter, (nephew, sister,
uncle, etc), Your loving son,
*Friends Yours sincerely,
*Acquaintances Yours sincerely,
Note:
The
leave-taking phrase is written at the bottom of the letter on
the right- hand side of the page in the traditional format
and on the left-hand side in the box-type format.
The
first letter of the subscription must begin with a capital
letter, e.g., Yours
sincerely,
(h)
The signature or name of the writer comes below the
subscription. Use your first name only for this purpose
in personal letters, as,
Yours
sincerely,
Ram
(i)
The address or superscription on the envelope is as follows:
Miss
Latika Malhotra
48
Naveen Road
Hyderabad-501005
Note:
You need not write the address on the envelope if the question does not ask for
it.
SUBJECT
MATTER
The
body of the letter containing the subject matter is the main part of the
letter. Here you will have to follow the points mentioned in connection with
the writing of different types of compositions. If you are asked to give
directions on how to hire a flat, you will have to go about the
assignment in the manner in which you treat a factual essay.
Similarly, if you are asked to imagine yourself to be a soldier and explain
your experience in the battlefield, you will have to follow the general
pattern of an imaginative essay. You will have to show the
thoughts and feelings of a soldier
You
must adopt a tone appropriate to the matter you are writing about. Always keep
in mind the person you are writing to. If you are writing to your parents,
your tone should be intimate. If you are writing to
a friend, the tone should be informal and
personal.
Divide
your letter into paragraphs and use simple language. Write neatly, putting in
proper punctuation marks. All these elements contribute to create a favourable
impression on the reader of the letter.
Special
marks are reserved for the following points of the layout of a letter in an
examination. If 10 are the maximum marks allotted for the letter, 2% or 3 marks
are reserved for the layout as follows:
Personal
Letter
1.
Sender's address 1/2
2.
Date 1/2
3.
Salutation 1/2
4.
Subscription 1/2
5.
Signature 1/2
Formal
Letter
1.
Sender's address 1/2
2.
Receiver's Address 1/2
3.
Date 1/2
4.
Salutation 1/2
5.
Subscription 1/2
6.
Signature 1/2
FORMAT
OF A PERSONAL LETTER
You
may follow the format (a) or (b).
(a)
Traditional Format
54. Market Lane,
Lucknow-221009
3rd March, 2025
Dear
Ankita,
Body
of the Letter
Yours sincerely,
Ram
(b)
Box-Type Format
105,
Pocket F
Alaknanda
New
Delhi 110019
Date:
3rd March, 2025
Dear
Aunty,
Body
of the Letter
Yours
affectionately,
Rachna
Assignments
1.
Write a letter to your friend in a boarding school describing how you
celebrated Children's Day in your school.
54,
Market Lane
Lucknow – 221009
20th
November, 2025
Dear
Rohan,
I
hope this letter finds you in good health and high spirits. It has been quite
some time since I last wrote to you. As Children’s Day was celebrated in our
school with great enthusiasm, I thought of sharing the memorable experience
with you, especially since you are away at your boarding school.
Children’s
Day was celebrated on 14th November to commemorate the birth anniversary of Jawaharlal
Nehru, who was fondly called “Chacha Nehru” because of his deep love for
children. The entire school campus was beautifully decorated with colourful
balloons, streamers and banners. A special assembly was organised in the
morning. The Principal delivered a speech highlighting the importance of
childhood, education and character-building in shaping the future of the
nation.
What
made the celebration special was that the teachers organised a cultural
programme for us. They performed a humorous skit depicting classroom
situations, which left everyone laughing. Some teachers even sang popular songs
and recited poems. It was delightful to see them performing for us instead of
the other way round. Their efforts truly made us feel valued and cherished.
After
the cultural programme, various competitions such as painting, elocution and
quiz were conducted. I participated in the elocution contest and was thrilled
to win the second prize. The school also arranged some fun games on the
playground, and sweets were distributed to all the students. The atmosphere
throughout the day was filled with joy and excitement.
The
celebration reminded us that childhood is a precious phase of life and that we
must use it wisely by cultivating good habits and noble ideals. Though the day
ended quickly, it left behind pleasant memories that we shall treasure for a
long time.
How
do you celebrate Children’s Day in your boarding school? Do write back and
share your experiences. I am eagerly waiting for your reply.
Yours
sincerely,
Amit
2.
Write a letter to your father, telling him why you wish to accompany a friend
to the countryside during your summer vacation, and asking him for his
permission to do so.
27,
Shanti Vihar
Kanpur – 208002
10th
May, 2026
Dear
Father,
I
hope this letter finds you in good health. My annual examinations are over, and
I am happy to inform you that they went well. With the summer vacation
approaching, I wish to seek your permission for something important.
My
close friend, Arjun, has invited me to spend a fortnight with him at his
ancestral home in the countryside during the summer break. His village is
situated near a small river and is surrounded by lush green fields and
orchards. I have always longed to experience rural life closely, and this
opportunity seems both enjoyable and educational.
You
are aware that life in the city becomes extremely hot and monotonous during
summer. In contrast, the countryside offers fresh air, peaceful surroundings
and a healthier routine. I shall be able to rise early, take morning walks, and
learn about farming and village life. Arjun’s parents are well known to you and
have kindly assured that they will take full responsibility for my comfort and
safety.
Moreover,
this short stay will provide me with a refreshing change from my regular
schedule and help me return with renewed energy for the next academic session.
I promise that I shall utilise my time wisely, maintain discipline and remain
in regular contact with you.
I
earnestly request you to grant me permission to accompany my friend. Your
approval will mean a great deal to me. Kindly convey your decision at the
earliest so that I may inform my friend accordingly.
With
regards and love,
Yours
affectionately,
Ravi
3.
You, along with a group of friends, got a chance to explore Delhi's heritage by
undertaking a Heritage Walk through the lanes and bylanes of old Delhi. Write a
letter to a friend, who lives in Bengaluru, giving details about the walk and
the experience you had exploring the history and culture of Delhi.
105,
Pocket F
Alaknanda
New Delhi – 110019
Date:
25th April, 2026
Dear
Meera,
I
hope you are doing well in Bengaluru. You will be delighted to know that last
Sunday I, along with a group of friends, had the wonderful opportunity to
explore Delhi’s rich heritage through a Heritage Walk in Old Delhi. It was
truly an unforgettable experience, and I could not resist sharing it with you.
Our
walk began from the magnificent Red Fort, whose massive red sandstone walls
stand as a reminder of the grandeur of the Mughal era. As our guide narrated
interesting anecdotes about the emperors and the architectural brilliance of
the time, history seemed to come alive before our eyes.
From
there, we proceeded towards Jama Masjid, one of the largest mosques in India.
Climbing its steps and observing the vast courtyard filled with visitors was an
awe-inspiring sight. The intricate carvings and imposing domes reflected the
artistic excellence of the period.
We
then wandered through the bustling lanes of Chandni Chowk. The narrow bylanes
were vibrant with shops selling spices, textiles and traditional sweets. The
aroma of freshly prepared food filled the air. We tasted the famous parathas
and refreshing lassi, which added a delightful flavour to our cultural exploration.
What
impressed me most was the harmonious blend of history and daily life. Ancient
havelis stand alongside modern shops, and traditional customs continue to
thrive amidst urban development. The Heritage Walk not only deepened my
understanding of Delhi’s past but also made me appreciate its diverse culture
and enduring spirit.
I
wish you had been with us to experience it. Perhaps during your next visit to
Delhi, we can explore these historic lanes together. Do write back and tell me
about the historical places in Bengaluru that you have visited.
Yours
lovingly,
Ananya
4.
Write a letter to the Editor of a leading newspaper raising your concern about
road accidents caused by blinding headlights in the night.
27,
Lake View Apartments
M.G. Road
Indore – 452001
29th
April, 2026
To
The Editor
The Times of India
Indore
Subject:
Rising Road Accidents Due to Blinding Headlights
Sir/Madam,
Through
the columns of your esteemed daily, I wish to draw the attention of the
authorities and the general public to the alarming increase in road accidents
caused by the excessive glare of vehicle headlights at night.
In
recent years, the use of high-intensity LED and modified headlights has become
increasingly common. Many drivers use high beams indiscriminately, even on
well-lit city roads. The powerful glare from these lights temporarily blinds
oncoming drivers, making it difficult for them to judge distance, detect
pedestrians, or notice road dividers and stray animals. As a result, minor
collisions and major accidents have become frequent occurrences after dusk.
The
problem is further aggravated by poorly aligned headlights and the tendency of
some motorists to install unauthorised lighting systems that exceed permissible
limits. Two-wheeler riders and elderly drivers are particularly vulnerable to
such sudden flashes of light, which can cause momentary disorientation and
panic.
I
earnestly request the concerned authorities to enforce strict regulations
regarding the use of high beams and to conduct regular vehicle inspections.
Awareness campaigns should also be launched to educate drivers about the
importance of using dipper lights in city traffic and while approaching
vehicles from the opposite direction.
I
hope that by highlighting this issue, your respected newspaper will prompt
immediate action to ensure safer roads for all citizens.
Thanking
you,
Yours
faithfully,
Rahul Sharma
5.
Write a letter to the Municipal Commissioner drawing his/her attention to the
open electricity boxes in your area and the danger they pose especially during
the monsoon.
54,
Sunrise Enclave
Bhubaneswar – 751003
29th
April, 2026
To
The Municipal Commissioner
Bhubaneswar Municipal Corporation
Bhubaneswar
Subject:
Danger posed by open electricity boxes in our locality
Sir/Madam,
I
wish to draw your urgent attention to a serious safety hazard in our locality,
Sunrise Enclave. Several electricity junction boxes in our area are left open
and are in a highly unsafe condition, especially during the approaching monsoon
season.
These
boxes are often exposed, with loose wires visible and no proper covering.
During rains, water easily enters them, increasing the risk of short circuits
and electric shocks. Children playing nearby and pedestrians passing by are
particularly vulnerable. A minor touch or accidental contact could lead to a
fatal accident.
Despite
repeated complaints by residents to the local maintenance staff, no effective
action has been taken so far. With heavy rains expected soon, the situation may
become even more dangerous if immediate steps are not taken.
I
therefore request you to kindly direct the concerned electricity department to
inspect all such open boxes in our area and repair or secure them properly with
insulated and locked covers. Regular monitoring should also be ensured to
prevent such negligence in the future.
I
hope you will treat this matter with urgency and take necessary action to
ensure the safety of residents.
Yours
faithfully,
Rohit Das
6.
Your uncle is a chef at a specialty restaurant and he showed you the
behind-the-scene action at his restaurant. Write a letter thanking him for the
wonderful experience you had. Tell him what piqued you most. Mention whether
you would follow his footsteps, giving reason for your decision.
105,
Hill View Apartments
Bhubaneswar – 751024
Date:
29th April, 2026
Dear
Uncle,
I
hope you are fine. I am writing this letter to express my heartfelt thanks for
allowing me to visit your restaurant and observe the behind-the-scenes
functioning of a professional kitchen. It was a truly enriching experience.
I
was amazed by the discipline and teamwork in the kitchen. The chefs worked with
such speed and coordination that even the busiest orders were handled smoothly.
The most interesting part for me was watching how different dishes were
prepared simultaneously while maintaining taste and presentation.
What
impressed me the most was the creativity involved in food presentation. I
realised that cooking is both an art and a science. Your leadership and
calmness in managing the kitchen during rush hours left a strong impression on
me.
As
for my future, I do not plan to become a chef, although I deeply respect the
profession. I am more inclined towards pursuing studies in another field, but
this experience has definitely helped me understand the hard work behind the
food we enjoy.
Thank
you once again for this wonderful opportunity. I will always remember it with
gratitude.
Yours
lovingly,
Ananya
7.
A book had been added to the reference list of your curriculum. There is only
one copy in your library. Write a letter to the library in charge of your
school library requesting him/her to make arrangements for multiple copies of
the book in the library.
105,
Sunrise Apartments
Bhubaneswar – 751003
Date:
29th April, 2026
To
The Library In-Charge
School Library
St. Xavier’s School
Bhubaneswar
Subject:
Request for multiple copies of a newly prescribed reference book
Sir/Madam,
I
would like to bring to your kind attention that a new book has recently been
added to our curriculum reference list. However, I have noticed that only one
copy of this book is currently available in the school library.
As
many students of our class need to refer to this book for assignments,
projects, and exam preparation, it becomes very difficult to access it in time.
Since the demand for the book is high, long waiting periods are causing
inconvenience to students and affecting our studies.
I
therefore request you to kindly consider making arrangements for multiple
copies of this book so that it can be issued to more students simultaneously.
This will greatly help us in completing our academic work efficiently and on
time.
I
hope you will take prompt action in this regard for the benefit of all
students.
Yours
faithfully,
Rahul Mishra
8.
You have borrowed a laptop from a friend, but while in your care it has slowed
down. Write a letter to your friend apologising for the same and explaining to
him/her the possible cause of the slow down and how you intend to rectify it.
27,
Green Park
Cuttack – 753012
29th
April, 2026
Dear
Rohan,
I
hope you are doing well. I am writing this letter to sincerely apologise for
the inconvenience caused regarding your laptop which I had borrowed from you
recently. I regret to inform you that it has slowed down considerably while it
was in my care.
I
feel extremely sorry for this situation. I have been trying to understand the
possible reason behind the slowdown. It seems that the system may have become
slow due to the installation of multiple applications and temporary files that
might have accumulated during my use. There is also a possibility that some
background programs are consuming excessive memory and processing power.
I
want to assure you that I am taking immediate steps to rectify the issue. I
have already uninstalled unnecessary software and am planning to run a proper
antivirus scan and disk cleanup to restore its normal performance. If required,
I will also seek help from a computer technician to ensure everything is
properly fixed before returning it to you.
I
deeply regret the inconvenience caused and assure you that I will handle your
belongings with greater care in the future. Thank you for your understanding
and patience.
Yours
sincerely,
Amit
9.
Write a letter to the Manager of a renowned chain of restaurants complaining
about the poor quality of the food served at a particular outlet. Give details
of the nature of complaint and request for immediate action.
105,
Sunrise Enclave
Bhubaneswar – 751003
Date:
29th April, 2026
To
The Manager
Domino's Pizza
Bhubaneswar Outlet
Subject:
Complaint regarding poor quality of food served
Sir/Madam,
I
am writing to express my dissatisfaction with the poor quality of food served
at your Bhubaneswar outlet during my recent visit on 27th April, 2026. I had
ordered a regular meal, but the experience was far below the expected standard
of your reputed restaurant chain.
The
food served was not fresh and appeared to have been prepared without proper
care. The taste was bland, and in some items, the food was served lukewarm and
poorly cooked. The hygiene standards also seemed unsatisfactory, as the table
and surrounding area were not properly cleaned.
Such
negligence is unexpected from a well-known chain like yours, which is otherwise
known for maintaining quality and customer satisfaction. This experience has
greatly disappointed me and my family.
I
therefore request you to kindly look into the matter urgently, take strict
action against the concerned staff, and ensure that such incidents are not
repeated in the future. I also expect improvement in both food quality and
hygiene standards at the outlet.
I
hope you will treat this complaint seriously and take immediate corrective
measures.
Yours
faithfully,
Rohan Das
10.
Recently you visited a place that made you feel totally rejuvenated. Write a
letter to your friend telling him/her about your experience at that place.
27,
Lake View Road
Cuttack – 753001
29th
April, 2026
Dear
Meera,
I
hope you are doing well. I am writing this letter to share with you my recent
visit to a place that left me completely refreshed and rejuvenated. It was one
of the most peaceful and memorable experiences I have had in a long time.
During
the last weekend, I visited the hill station of Mahabaleshwar with my family.
The moment we reached there, I was captivated by the cool breeze, mist-covered
hills, and lush green valleys. The contrast between the busy city life and the
calm surroundings was truly soothing.
What
I enjoyed the most was the early morning view of the sunrise over the hills.
The golden light spreading across the valleys created a magical atmosphere. We
also visited several viewpoints, strawberry farms, and small waterfalls. The
sound of flowing water and chirping birds added to the serenity of the place.
Boating
in the nearby lake was another delightful experience. Sitting quietly in the
boat, surrounded by nature, gave me a deep sense of peace and relaxation. I
felt as if all my stress had completely disappeared.
This
visit made me realise how important it is to take a break from our busy
routines and spend time in nature. I returned home feeling completely
refreshed, both physically and mentally.
I
wish you could have been there with me. Do write back and tell me about a place
that has given you a similar experience.
Yours
lovingly,
Amit
Or,
105,
Green Park Colony
Bhubaneswar – 751024
Date:
29th April, 2026
Dear
Rohan,
I
hope you are fine. I am writing this letter to tell you about a wonderful place
I recently visited that made me feel completely rejuvenated and relaxed.
Last
week, I visited the beautiful hill station of Ooty with my family. The cool
climate, misty mountains, and endless greenery created a very peaceful
atmosphere far away from the noise of city life.
The
most memorable part of the trip was visiting the tea gardens and enjoying the
scenic views from the hills. We also took a toy train ride, which passed
through tunnels and forests, making the journey even more exciting.
I
especially enjoyed walking through the botanical gardens and sitting quietly
near the lake. The calm environment and fresh air made me feel completely
stress-free and happy.
This
visit helped me realise how refreshing nature can be and how important it is to
take breaks from our daily routine. I returned feeling fully energised.
I
hope you too get a chance to visit such a place someday. Do let me know if you
have been to any similar destination.
Yours
affectionately,
Ananya
11.
Your neighbour plays music loudly every night. You have been politely asking
him/her to turn down the volume but he/she has not relented. Write a letter of
complaint to the landlord of the apartment listing your problem as well as the
possible solution.
27,
Sunrise Apartments
Bhubaneswar – 751003
29th
April, 2026
To
The Landlord
Sunrise Apartments
Bhubaneswar
Subject:
Complaint regarding loud music played by a neighbour at night
Sir/Madam,
I
wish to bring to your kind attention a recurring problem faced by me and
several other residents of Sunrise Apartments. One of the tenants in our
building plays loud music late at night on a regular basis, causing great
disturbance to others.
Despite
repeated polite requests, the neighbour concerned has not reduced the volume of
the music. The loud noise continues well past midnight, making it extremely
difficult for residents to sleep or concentrate on their work and studies the
next day. This has led to constant discomfort and irritation among the
neighbours.
The
situation is particularly troubling for students, elderly residents, and
working professionals who require a peaceful environment during night hours.
The lack of consideration for others is affecting the overall living conditions
in the apartment complex.
I
therefore request you to kindly intervene in the matter and speak to the tenant
concerned. You may also consider issuing a general notice regarding maintaining
silence during late hours or setting a fixed time limit for playing loud music
within the building.
I
hope you will take prompt action to ensure a peaceful environment for all
residents.
Yours
faithfully,
Rohan Das
12.
Your cousin plays online games all the time, sometimes all night long. Write a
letter convincing him/her to spend less time in front of the gaming console
[cabinet] and utilising this time on other useful pursuits.
105,
Green Park Colony
Bhubaneswar – 751024
Date:
29th April, 2026
Dear
Rahul,
I
hope you are doing well. I am writing this letter because I am genuinely
concerned about your increasing habit of spending long hours playing online
games, sometimes even throughout the night.
While
I understand that gaming can be enjoyable and a good way to relax, excessive
involvement in it is not healthy. Staying awake late at night and continuously
sitting in front of the gaming console is affecting your sleep pattern,
concentration, and overall health. It may also reduce your interest in studies
and other meaningful activities.
I
strongly feel that you should try to balance your time more wisely. Instead of
spending most of your day on games, you can use your time in more productive
ways such as reading good books, playing outdoor sports, learning a new skill,
or pursuing a hobby like music or drawing. These activities will not only
refresh your mind but also help in your overall personality development.
I
am not asking you to stop gaming completely, but to limit it to a reasonable
duration and avoid playing late at night. A disciplined routine will help you
perform better in studies and also keep you physically and mentally healthy.
I
hope you will take my advice in the right spirit and make positive changes in
your daily routine.
Yours
affectionately,
Amit
13.
Write a letter to the MLA of your area complaining about the indiscriminate
dumping of refuse on the road leading to your school. Mention the problems
caused and request that the refuse be cleared immediately.
105,
Sunrise Enclave
Bhubaneswar – 751003
Date:
29th April, 2026
To
The Honourable MLA
Bhubaneswar Constituency
Bhubaneswar
Subject:
Complaint regarding indiscriminate dumping of refuse on road leading to school
Sir/Madam,
I
wish to draw your kind attention to the serious problem of indiscriminate
dumping of garbage on the main road leading to our school. This issue has been
persisting for quite some time and is causing great inconvenience to students,
teachers, and residents of the locality.
Heaps
of refuse are being dumped on both sides of the road, especially near vacant
plots. The situation worsens during the day as waste keeps accumulating,
producing a foul smell and attracting stray animals and insects. During the
rainy season, the garbage gets mixed with water, making the road dirty,
slippery, and unhygienic.
Students
are the worst affected, as we have to pass through this unhygienic stretch
every morning while going to school. It not only poses a health hazard but also
creates an unpleasant environment for learning. There is also a risk of
infections spreading due to the unsanitary conditions.
I
therefore request you to kindly take immediate action to stop this practice and
ensure proper waste collection and disposal in the area. Regular cleaning of
the road and installation of warning boards or dustbins may also help in
solving this issue effectively.
I
hope you will treat this matter with urgency and help restore cleanliness and
safety in our locality.
Yours
faithfully,
Rohan Das
14.
Write a letter from your hostel to your younger brother advising him to spend
more time outdoors in taking training for an outdoor sport like tennis or
cricket.
27,
Hostel Block B
St. Xavier’s Hostel
Bhubaneswar – 751013
29th
April, 2026
Dear
Rahul,
I
hope you are keeping well and concentrating on your studies. I am writing this
letter to advise you about a habit that is slowly becoming harmful for your
health and daily routine—your excessive involvement in online gaming.
I
have come to know from mother that you spend long hours playing games,
sometimes even continuing till late night. While I understand that games are
entertaining, spending too much time in front of the gaming console is not good
for your physical or mental well-being. It affects your sleep, reduces
concentration in studies, and also limits your interaction with the outside
world.
At
this stage of life, it is very important for you to develop a balanced routine.
Instead of staying indoors for hours, you should spend more time outdoors. You
can consider taking up training in sports like cricket or tennis. These games
will not only keep you physically fit but also improve your discipline,
teamwork, and confidence. Regular outdoor activity will refresh your mind and
help you perform better academically as well.
I
strongly suggest that you set a fixed time limit for gaming and gradually
reduce it. Try replacing that time with sports practice, reading, or other
productive hobbies. I am sure these changes will bring a positive difference in
your life.
I
hope you will take my advice seriously and make better use of your time. Please
write back and let me know how you are doing.
Yours
lovingly,
Amit
15.
You left your library book at a hypermarket [supermarket]by mistake. Write a
letter to the manager of the store requesting him/her to enquire about the book
and to keep it with him/her if he/she succeeds in finding it. Give a
description of the book, the time you left the store and other details you
think are important.
27,
Green Park Hostel
Bhubaneswar – 751013
29th
April, 2026
To
The Manager
Big Bazaar
Bhubaneswar
Subject:
Request to locate and retain a misplaced library book
Sir/Madam,
I
wish to bring to your kind attention that I accidentally left my library book
at your store during my recent visit and request your assistance in locating
it.
I
had visited your hypermarket on 28th April, 2026 at around 5:30 p.m. After
completing my shopping, I mistakenly left a book on one of the billing counters
while collecting my bags. The book is titled “Understanding English
Literature” and is a medium-sized hardcover textbook with a blue cover. My
name and school library stamp are also marked on the inside first page.
I
realised the loss only after reaching my hostel, and I immediately retraced my
steps, but I was unable to find it. I request you to kindly check with your
staff, especially at the billing counters and lost-and-found section, for any
such item.
If
the book has been found, I humbly request you to keep it safely at your office
until I can collect it. The book is important for my studies, as it has been
issued from my school library and is needed urgently for academic reference.
I
would be highly grateful for your kind cooperation and prompt assistance in
this matter.
Yours
faithfully,
Rohan Das
16.
Write a letter to your cousin living abroad inviting him/her to your home to
spend his/her holidays. Tell him/her the best time to visit you, it may be
around festivals or your holidays or tourist season.
27,
Hostel Block A
Bhubaneswar – 751013
29th
April, 2026
Dear
Ankit,
I
hope you are doing well. I am writing this letter to invite you to spend your
upcoming holidays with us at my home. It has been a long time since we met, and
I am really looking forward to your visit.
The
best time for you to come would be during the winter holidays, especially
around the time of the festive season. In December, our city is full of
celebrations, and the weather is also very pleasant. We also celebrate
Christmas and New Year with great enthusiasm, and it would be wonderful if you
could experience the festive atmosphere with us.
During
your stay, we can visit some interesting places nearby, spend time with family,
and enjoy outdoor activities together. I am sure you will also like the
peaceful environment here compared to your busy routine abroad. We can also
plan short trips to nearby tourist spots if time permits.
Your
visit will make the holidays truly special for all of us. It will also give us
a chance to relive our childhood memories and spend quality time together.
Please
do confirm your availability at the earliest so that we can make proper
arrangements for your stay. I am eagerly waiting for your visit.
Yours
lovingly,
Rahul
17.
Write a letter to your landlord requesting him to replace the main door of the
house, in which you are residing, at the earliest, for the present door might
give way any time.
27,
Rosewood Apartments
Bhubaneswar – 751003
29th
April, 2026
To
The Landlord
Rosewood Apartments
Bhubaneswar
Subject:
Request for urgent replacement of main door
Sir/Madam,
I
am writing to bring to your urgent attention the poor and unsafe condition of
the main door of the house I am currently residing in as your tenant.
The
main door has become old and weak over time. The wood appears damaged and the
hinges are loose, making it difficult to close and lock the door properly. It
is clear that the door is in a highly unstable condition and may give way at
any moment. This poses a serious safety concern for my family, especially
during night hours.
Despite
taking care of the door as much as possible, its condition has continued to
deteriorate. With the monsoon season approaching, the risk of further damage is
even higher. It may also compromise the security of the house.
I
therefore request you to kindly arrange for the immediate replacement of the
main door with a strong and secure one at the earliest possible time. This will
ensure safety and peace of mind for the residents.
I
hope you will treat this matter with urgency and take prompt action.
Yours
faithfully,
Rohan Das
18.
You are living in a hostel and have not been able to visit home due to extra
classes. Write a letter to your mother, telling her which stream of study you
intend to join in Class Xl, giving specific reasons for your choice.
Hostel
Block B
St. Xavier’s Hostel
Bhubaneswar – 751013
Date:
29th April, 2026
Dear
Mother,
I
hope you are doing well. I am writing this letter after a long time, as I have
been very busy with extra classes here in the hostel and could not visit home
as planned. I miss you all very much.
I
also want to share an important decision regarding my studies. After careful
thought and discussion with my teachers, I have decided to choose the Science
stream in Class XI.
I
am choosing Science because I have a strong interest in subjects like Physics
and Mathematics. I enjoy solving logical problems and understanding how things
work in the real world. My teachers have also guided me that I have good
analytical skills, which will help me in this stream. Moreover, I wish to keep
my future career options open in fields like engineering or technology.
I
understand that Science is a challenging stream and requires hard work and
dedication, but I am ready to put in the effort. I will continue to focus on my
studies and try to perform well in all subjects.
I
hope you will support my decision, as your guidance always means a lot to me.
Please convey my regards to father and everyone at home. I am eagerly waiting
for my next visit.
Yours
lovingly,
Amit
19.You
have come up with a method to quickly decompose kitchen waste to obtain
compost. Write a letter to the Mayor of your city requesting for an appointment
to discuss the feasibility of your idea of making compost by other households
in your colony.
27,
Green Park Colony
Bhubaneswar – 751024
29th
April, 2026
To
The Mayor
Mayor of Bhubaneswar
Bhubaneswar Municipal Corporation
Bhubaneswar
Subject:
Request for appointment to discuss a method for composting kitchen waste
Sir/Madam,
I
wish to bring to your kind attention an idea I have developed for the quick
decomposition of kitchen waste into useful compost, and I would like to request
an appointment to discuss its feasibility in detail.
Over
the past few months, I have been experimenting with a simple and eco-friendly
method of converting household kitchen waste into compost within a short
period. This method is low-cost, easy to adopt, and can be implemented by
individual households without requiring complex equipment. It can significantly
reduce the amount of waste sent to dumping sites and help in maintaining
cleanliness in residential colonies.
If
implemented on a larger scale, this approach can contribute to effective waste
management in our city and promote environmental sustainability. I strongly
believe that if the municipal authorities support and guide this initiative, it
can be successfully adopted by many households in my colony and beyond.
I
would be grateful if you could kindly grant me a short appointment so that I
may explain the process in detail and demonstrate its benefits. I am confident
that this initiative can be developed into a useful community programme under
your guidance.
I
look forward to your positive response.
Yours
faithfully,
Rahul Das
20.
You had gone to a summer camp for two weeks. It was a survival training camp
where you lived in a tent without any modern amenities. You went for long treks
and learnt basic survival skills. Write a letter to your cousin telling him/her
about your trip.
Hostel
Block A
Bhubaneswar – 751013
29th
April, 2026
Dear Riya,
I
hope you are doing well. I am writing this letter to share with you an exciting
experience I had recently at a summer survival camp that I attended for two
weeks. It was truly one of the most adventurous and memorable experiences of my
life.
The
camp was organised in a forest area where we lived in tents without any modern
facilities like electricity or mobile phones. At first, it was quite
challenging to adjust to this simple lifestyle, but gradually I began to enjoy
it. We learned how to set up tents, make safe drinking water arrangements, and
cook basic meals outdoors.
One
of the most thrilling parts of the camp was the long treks through forests and
hills. We had to navigate using maps and compasses, which was both exciting and
educational. The instructors also taught us important survival skills such as
first aid, identifying edible plants, and staying safe in the wilderness.
This
experience made me more confident, independent, and physically fit. It also
helped me appreciate the comforts of modern life that we usually take for
granted. Living close to nature gave me a sense of peace and discipline that I
will always remember.
I
wish you could have been there with me. It was truly an unforgettable
adventure. Do write back and tell me about your recent experiences too.
Yours
lovingly,
Amit
21.
You participated in a music festival and stayed in a hotel in Goa for four
days. While checking out, you forgot your guitar at the hotel. Write a letter
to the manager of the hotel, requesting him/her to locate the guitar and if
he/she succeeds in finding it, to send it to you by courier. Also mention
specifically that you would pay for the expenses incurred. Give relevant
details which you think will assist in tracing the instrument.
Shankar
D Mishra
Puri, Odisha
30 April 2026
The
Manager
Hotel Juliet
Goa
Subject:
Request to locate and courier my forgotten guitar
Sir/Madam,
I
recently stayed at your hotel for four days while participating in a music
festival held in Goa. I checked out on 28 April 2026 from Room No. 312 at
around 9:30 a.m.
After
reaching home, I realised that I had inadvertently left behind my acoustic [No
electricity needed; sound comes from the hollow body.] guitar in the wardrobe of my
room. The instrument is a full-sized Yamaha acoustic guitar with a natural wood
finish. It was kept inside a black padded case with a small front pocket
containing a tuner and a few guitar picks. My name and contact number are
written on a tag attached to the handle of the case.
I
would be extremely grateful if you could kindly check with your housekeeping
department and the lost-and-found section to locate the instrument. The guitar
is of great personal and professional value to me, and I am deeply concerned
about its safety.
If
the guitar is found, I request you to kindly arrange to send it to my above
address by a reliable courier service. I assure you that I will promptly bear
all the courier charges and any other expenses incurred in this regard. Kindly
inform me about the total amount so that I may transfer it at the earliest.
I
shall be thankful for your prompt assistance in this matter.
Yours
faithfully,
Shankar D Mishra
Contact No.: XXXXXXXX
Email: XXXXXXXX
22.
You have gone to an ecologically sensitive beach during the summer vacation.
Write a letter to your cousin telling him/her about the beach and what is being
done to protect it.
Shankar
D Mishra
Cuttack, Odisha
30 April 2026
Dear
Ananya,
I
hope you are doing well. During my summer vacation, I visited an ecologically
sensitive beach in Goa, and it was a truly enriching experience. Unlike the
usual crowded beaches, this one was calm, clean, and carefully protected. The
soft golden sand, clear blue water, and gentle sea breeze made the place look
almost untouched by modern disturbances.
What
makes this beach special is its delicate ecosystem. It is a nesting site for
Olive Ridley turtles, and many rare birds and marine creatures are found there.
Because of its ecological importance, strict measures have been taken to
preserve it. Plastic items are completely banned, and visitors are required to
follow cleanliness rules. There are awareness boards explaining the importance
of protecting marine life. Certain parts of the beach are cordoned off,
especially during the turtle nesting season, to prevent disturbance.
Local
authorities and environmental volunteers regularly organise cleanliness drives.
Even the small stalls nearby use eco-friendly materials instead of plastic.
Loud music and large gatherings are not permitted so that the natural habitat
remains undisturbed.
The
visit made me realise how essential it is for us to protect nature. If everyone
acts responsibly, such beautiful places can be preserved for future
generations. I wish you had been with me to enjoy the peaceful surroundings.
Do
write back soon and let me know how you spent your vacation.
With
love,
Shankar
23.
Write a letter to the editor of a newspaper stating the importance of raising
awareness about fire-fighting safety norms.
Shankar
D Mishra
Cuttack, Odisha
30 April 2026
The
Editor
The Times of India
Buxi Bazaar
Cuttack – 753001
Odisha
Subject:
Importance of Raising Awareness about Fire-Fighting Safety Norms
Sir/Madam,
Through
the columns of your esteemed newspaper, I wish to draw the attention of the
public and the concerned authorities to the urgent need for spreading awareness
about fire-fighting safety norms.
Incidents
of fire outbreaks in residential buildings, markets, hospitals and educational
institutions are reported frequently. In many cases, the damage to life and
property is aggravated due to ignorance of basic safety measures and the
absence of proper fire-fighting equipment. People often panic during
emergencies because they are not trained to respond appropriately.
It
is essential that awareness programmes be conducted regularly in schools,
offices and public places to educate people about preventive measures and
emergency response. Buildings must strictly comply with safety regulations,
including the installation of fire extinguishers, smoke alarms and clearly
marked emergency exits. Mock drills should be organised periodically to ensure
preparedness.
Media
platforms can play a vital role in disseminating information about fire safety
guidelines. Simple precautions such as avoiding overloading electrical circuits
and learning how to operate a fire extinguisher can save lives.
I
hope you will publish this letter to create greater awareness among readers.
Yours
faithfully,
Shankar D Mishra
Contact No.: XXXXXXXX
24.
Recently you had gone with your school on a trip to a national park famous for
its tigers. Write a letter to your cousin describing your experience of seeing
our national animal from such close quarters.
Shankar
D Mishra
Cuttack, Odisha
30 April 2026
Dear
Rohan,
I
hope you are in good health and high spirits. I am excited to share with you my
recent experience of visiting Ranthambore National Park with our school. It is
one of the most famous wildlife reserves in India, renowned for its population
of the majestic Bengal tiger, our national animal.
The
trip was both thrilling and educational. We went on an early morning safari in
an open jeep accompanied by a trained guide. As we drove through the dense
forest and rugged terrain, we spotted deer, peacocks, and even a few crocodiles
basking near a water body. However, the most unforgettable moment came when our
guide suddenly signalled us to remain silent.
There,
barely a short distance away, emerged a magnificent tiger from behind the tall
grass. Its striking orange coat with black stripes gleamed in the morning
sunlight. It walked gracefully towards a nearby watering hole, completely
unaware of our awestruck presence. For a few minutes, time seemed to stand
still. Watching such a powerful yet calm creature in its natural habitat filled
me with deep admiration and respect.
Our
teachers also explained the importance of wildlife conservation and the efforts
being made under Project Tiger to protect this endangered species. The visit
made me realise how vital it is to preserve forests and maintain ecological
balance.
It
was truly a once-in-a-lifetime experience. I wish you had been there to witness
the splendour of the tiger with me. I hope we can plan such an adventurous trip
together someday.
Convey
my regards to Uncle and Aunty. Do write back soon.
With
love,
Shankar
25.
In order to save money for other useful purposes, your Principal has decided to
cancel all field trips for the remainder of the year. Write a letter to your
Principal requesting him/her to allow students to continue field trips.
Shankar
D Mishra
House No. 24, Buxi Bazaar Road
Near Chandi Temple
Cuttack – 753001
Odisha
30 April 2026
To
The Principal
Stewart School
Mission Road, Buxi Bazaar
Cuttack – 753001
Odisha
Subject:
Request to Continue Educational Field Trips
Respected
Sir/Madam,
I
respectfully wish to submit a request regarding the recent decision to cancel
all field trips for the remainder of the year in order to save money for other
purposes. While we understand the need for financial prudence, I sincerely
request you to reconsider this decision.
Field
trips are an integral part of holistic education. They provide students with
practical exposure that complements classroom learning. Visits to historical
monuments, science centres, industries and national parks help us gain
firsthand knowledge and develop a deeper understanding of various subjects.
Such experiences enhance observation skills, teamwork and social interaction.
Moreover,
field trips break the monotony of routine classroom teaching and refresh the
minds of students. They foster curiosity, confidence and a sense of
responsibility. Many important life skills are developed outside the classroom
through such educational excursions.
If
financial constraints are a concern, the school may consider organising fewer
trips, selecting nearby locations, or collecting a nominal contribution from
students who are willing to participate. Sponsorships or collaborations with
educational institutions may also be explored.
I
humbly request you to kindly review the decision and allow at least a few
educational field trips to continue for the benefit of students. We assure you
that we will fully cooperate in making them economical and well-organised.
Thanking
you in anticipation.
Yours
obediently,
Shankar D Mishra
Class X, Section - B
Roll No. 20
26.
Write a letter to a friend, who is upset at being ousted from a competition
just before the final round, encouraging him/her not to lose heart and to try
again with renewed vigour.
Shankar
D Mishra
House
No. 24, Buxi Bazaar Road
Near
Chandi Temple
Cuttack
– 753001
Odisha
30
April 2026
Dear
Amit,
I
was really sorry to hear that you were eliminated from the competition just
before the final round. I can understand how disappointing it must feel,
especially after all the hard work and dedication you had put in. However, I
sincerely urge you not to lose heart.
Remember,
reaching the stage just before the finals itself proves your talent and
capability. Not everyone gets that far. Sometimes success is delayed, not
denied. Every setback carries within it a valuable lesson. Instead of dwelling
on the disappointment, try to reflect on what you have learnt from this
experience. It will only make you stronger and better prepared for the future.
Great
achievers have often faced failures before tasting success. What truly matters
is the courage to rise again with renewed determination. I have always admired
your perseverance and confidence, and I am certain that this temporary setback
will not hold you back for long.
Take
this as a stepping stone rather than a stumbling block. Continue practising
with the same passion and dedication. I am sure that in your next attempt, you
will shine even brighter and achieve the success you deserve.
Cheer
up, my friend. I am always there to support you. Do write back soon.
With
warm wishes,
Shankar
27.
Write a letter to the Principal of a Junior College applying for admission.
Your letter should make clear the course you wish to apply for, details of your
previous education, your interests and your qualifications for the same.
Arindam
Sen
Flat No. 5B, Lake View Apartments
Southern Avenue
Kolkata – 700029
West Bengal
30 April 2026
To
The Principal
St. Xavier's College
30, Park Street
Kolkata – 700016
West Bengal
Subject:
Application for Admission to the Science Stream (Class XI)
Respected
Sir,
I
wish to apply for admission to the Science stream (Physics, Chemistry,
Mathematics and Computer Science) in Class XI of your esteemed institution for
the academic session 2026–2027.
I
have successfully completed my ICSE Examination from South Point School,
Kolkata, securing 94% marks overall, with 96% in Mathematics and 95% in
Science. Throughout my school years, I have maintained a consistent academic
record and have been actively involved in various co-curricular activities.
My
keen interest in Mathematics and Computer Science has inspired me to pursue the
Science stream. I have participated in inter-school quiz competitions and
science exhibitions, and I was awarded a certificate of merit for presenting a
project on renewable energy. I am also proficient in basic programming
languages such as Python and have completed an introductory course in coding.
I
am hardworking, disciplined and eager to expand my knowledge in the field of
science and technology. I firmly believe that the excellent faculty and
academic environment of your college will help me achieve my future goal of
becoming a software engineer.
I
kindly request you to consider my application favourably. I shall be grateful
for an opportunity to study in your reputed institution.
Thanking
you.
Yours
faithfully,
Arindam Sen
Contact No.: 9XXXXXXXXX
Email: arindamsen@email.com
28.
You are suffering from viral fever and so would not be able to complete your
science project in time. Write a letter to your friend requesting him/her to
help you in completing your project.
Ritika
Sharma
House No. 18, Green Park Colony
Aliganj
Lucknow – 226024
Uttar Pradesh
30 April 2026
Dear
Neha,
I
hope you are doing well. I am writing this letter to inform you that I have
been suffering from viral fever for the past three days. The doctor has advised
me to take complete rest for a week. Because of this, I have been unable to
attend school and work on my Science project, which is due next Monday.
You
know how important this project is, as it carries significant marks in our
final assessment. I feel worried that I may not be able to complete it in time
if my health does not improve soon. Therefore, I request you to kindly help me
by sharing your notes and guiding me with the experiment and charts that need
to be prepared. If possible, could you please collect the necessary
instructions from our Science teacher and inform me about any additional
requirements?
I
assure you that once I recover, I will complete my share of the work sincerely.
Your support at this time would mean a lot to me.
Please
convey my regards to Uncle and Aunty. I hope to recover soon and return to
school. Do write back or call me when you get time.
With
love,
Ritika
29.
Write a letter to the Editor of a newspaper, seeking attention of all concerned
to the problem of security for the elderly people in your city.
Karan
Mehta
Flat No. 12, Shanti Residency
Sector 15
Chandigarh – 160015
30 April 2026
To
The Editor
The Tribune
Sector 29-C
Chandigarh – 160030
Subject:
Urgent Need to Strengthen Security for the Elderly in the City
Sir/Madam,
Through
the columns of your esteemed newspaper, I wish to draw the attention of the
authorities and the general public to the growing concern regarding the safety
and security of elderly citizens in our city.
In
recent times, incidents of theft, fraud and harassment targeting senior
citizens have increased alarmingly. Many elderly people live alone as their
children work in other cities or abroad. Their vulnerability makes them easy
targets for anti-social elements. Apart from criminal threats, they often face
neglect and lack immediate assistance during medical emergencies.
It
is imperative that concrete measures be taken to ensure their safety. Regular
police patrolling in residential areas, installation of CCTV cameras, and
verification of domestic helpers can significantly reduce risks. The police
department may also introduce special helplines dedicated to senior citizens
and conduct periodic visits to check on those living alone. Community welfare
associations should organise awareness programmes to educate the elderly about
precautionary measures against fraud and cybercrime.
Furthermore,
neighbourhood watch groups can be formed to create a sense of collective
responsibility. A secure and supportive environment will not only safeguard our
elderly population but also uphold the values of care and respect that our
society stands for.
I
request the concerned authorities to take immediate and effective steps in this
regard. I hope you will kindly publish this letter to highlight the seriousness
of the issue.
Yours
faithfully,
Karan Mehta
Contact No.: 9XXXXXXXXX
30.
Write a letter in reply to a penfriend abroad who has asked you for information
about what is being done in your country to reduce the effects of climate
change.
Ananya
Rao
Plot No. 42, Lake Road
T. Nagar
Chennai – 600017
Tamil Nadu
30 April 2026
Dear
Emily,
I
was delighted to receive your letter and to learn about your interest in
understanding what is being done in India to reduce the effects of climate
change. It is encouraging to see young people across the world concerned about
our planet’s future.
In
recent years, India has taken several significant steps to combat climate
change. One major initiative is the expansion of renewable energy sources such
as solar and wind power. Large solar parks have been established in various
states, and rooftop solar panels are being encouraged in cities. The government
is also promoting electric vehicles to reduce air pollution and dependence on
fossil fuels.
Afforestation
drives are regularly conducted to increase green cover. Campaigns like “Swachh
Bharat Abhiyan” focus on cleanliness and waste management, while there is
growing awareness about reducing plastic use. Many schools organise eco-clubs
where students participate in tree plantation drives and awareness rallies.
India
is also a participant in global climate agreements and has committed to
reducing carbon emissions intensity and increasing the share of non-fossil fuel
energy sources. Public transport systems are being improved in metropolitan
cities to encourage people to use buses and metro rail services instead of
private vehicles.
Although
challenges remain due to our large population and rapid development, continuous
efforts are being made at both governmental and individual levels to create a
more sustainable future. I hope this information helps you in your project.
Do
write back and tell me about the initiatives in your country as well.
With
warm wishes,
Ananya
31.
Write a letter to the Manager of the firm of dry-cleaners, that heavily
advertises about providing best care for clothes, complaining about the damage
done to the original colour of your expensive suit during dry-cleaning and
seeking compensation for the same.
Rahul
Verma
Flat No. 8, Sunrise Apartments
M.G. Road
Indore – 452001
Madhya Pradesh
30 April 2026
To
The Manager
Crystal Clean Dry Cleaners
12, Palasia Square
Indore – 452001
Subject:
Complaint Regarding Damage to Suit During Dry-Cleaning
Sir/Madam,
I
am writing to express my deep dissatisfaction regarding the damage caused to my
expensive suit during dry-cleaning at your establishment. I had given my navy
blue Raymond suit for dry-cleaning on 20 April 2026, and it was delivered to me
on 24 April 2026 against Receipt No. 1785.
Your
firm widely advertises about providing the best possible care for garments.
However, to my shock and disappointment, I found that the original colour of
the suit had faded significantly, and certain portions appeared discoloured.
The texture of the fabric has also been adversely affected. The suit was
purchased recently for ₹18,000 and was in perfect condition when handed over to
your staff.
Such
negligence is unacceptable, especially from a reputed firm like yours. I
request you to kindly examine the garment and arrange for appropriate
compensation for the loss caused. I expect either reimbursement of the cost of
the suit or suitable compensation after assessment.
I
hope you will treat this matter seriously and resolve the issue at the
earliest. Failing a satisfactory response within a week, I shall be compelled
to take further action.
I
look forward to your prompt reply.
Yours
faithfully,
Rahul Verma
Contact No.: 9XXXXXXXXX
32.
You went to a village on the outskirts of your city as a part of a theatre
group to conduct small plays to raise awareness about the 'Swachch Bharat
Mission'. Write a letter to your grandfather describing your experience, your
expectations and the lessons you learnt.
Meera
Iyer
No. 14, Temple Street
Mylapore
Chennai – 600004
Tamil Nadu
30 April 2026
Dear
Grandpa,
I
hope you are in good health and cheerful spirits. I am writing to share a
memorable experience I recently had. As part of our school theatre group, I
visited a village on the outskirts of the city to stage short plays promoting
the Swachh Bharat Mission.
When
we first reached the village, I was unsure how the villagers would respond to
our performance. However, my doubts soon disappeared. We performed small street
plays highlighting the importance of cleanliness, proper waste disposal, and
the use of toilets to prevent diseases. The villagers gathered around with
great curiosity and enthusiasm. Many of them appreciated the simple and
humorous way in which we conveyed serious messages.
I
had expected that it might be difficult to communicate our ideas effectively,
but the villagers were attentive and interactive. After the performance, some
of them even asked questions about waste segregation and composting. It felt
rewarding to know that our efforts could bring about a positive change, however
small.
This
experience taught me several valuable lessons. I realised that awareness is the
first step towards transformation. Clean surroundings are not just the
responsibility of the government but of every individual. I also learnt the
importance of teamwork and confidence while performing before an unfamiliar
audience. Most importantly, I understood how meaningful it is to use art and
creativity for social causes.
The
visit left a deep impression on me, and I hope to participate in many more such
initiatives in the future. I would love to hear your thoughts on our efforts.
With
love and respect,
Meera
33.
You have behaved very rudely to a friend. Write a letter to him/her apologizing
for the rude behaviour. Explain what happened and tell him / her what you plan
to do to make amends.
Aditya
Nair
Flat No. 21, Harmony Apartments
Baner Road
Pune – 411045
Maharashtra
30 April 2026
Dear
Riya,
I
hope you are doing well. I am writing this letter with a heavy heart to
sincerely apologise for the rude way I behaved with you yesterday. I deeply
regret my words and actions, and I realise that I have hurt you.
The
truth is that I was under a lot of stress because of the upcoming examinations
and some personal issues at home. When you tried to discuss the group project,
I reacted impatiently and spoke harshly without thinking. However, I understand
that my frustration does not justify my behaviour. You did not deserve to be
treated that way, especially when you were only trying to help.
I
truly value our friendship, and the thought that my careless words may have
damaged it troubles me greatly. To make amends, I promise to complete my share
of the project responsibly and to support you in any way I can. More
importantly, I will make a conscious effort to control my temper and
communicate more respectfully in the future.
I
hope you will forgive me and give me a chance to set things right. Our
friendship means a lot to me, and I would never intentionally hurt you.
Looking
forward to hearing from you soon.
Yours
sincerely,
Aditya
34.
You are in-charge of the Nature Club in your locality. Write a letter to the
Secretary of the Sports Club in the neighbourhood requesting permission to hold
a Nature Fest on the club grounds nearby. Give details of your plans for the
event.
Sneha
Kapoor
Coordinator, Nature Club
House No. 56, Rose Garden Colony
Vaishali Nagar
Jaipur – 302021
Rajasthan
30 April 2026
To
The Secretary
Greenfield Sports Club
Vaishali Nagar
Jaipur – 302021
Subject:
Request for Permission to Organise a Nature Fest on Club Grounds
Sir/Madam,
I
am writing to you in my capacity as the in-charge of the Nature Club of our
locality to seek your kind permission to organise a “Nature Fest” on the
grounds of your esteemed club on 15 June 2026.
The
purpose of the event is to promote environmental awareness among residents,
especially children and young adults. The programme will include activities
such as a tree-plantation drive, a poster-making competition on conservation
themes, a small exhibition of eco-friendly products, and short talks by
environmental enthusiasts. We also plan to set up stalls demonstrating
composting techniques and waste segregation methods.
The
event will be conducted between 8:00 a.m. and 1:00 p.m., ensuring that the
regular activities of the club are not disturbed. We assure you that the
premises will be kept clean and that proper arrangements will be made for waste
disposal. Volunteers from our club will take full responsibility for
maintaining discipline and restoring the grounds to their original condition
after the event.
We
believe that the spacious and well-maintained grounds of your club would be an
ideal venue for this community initiative. We sincerely hope that you will
grant us permission to use the space for this meaningful cause.
We
look forward to your favourable response.
Yours
faithfully,
Sneha Kapoor
Contact No.: 9XXXXXXXXX
35. You have noted that the local bus service has
become very inefficient in recent weeks. Buses are infrequent and sometimes
three or four are going to the same place at the same time. On other occasions,
buses with empty seats fail to stop for you. Write a letter to the General
Manager of the Transport Corporation complaining about the service.
36. Write a letter to the Editor of a
newspaper on the impact of a flyover being built in your colony.
Nisha Verma
House No. 32, Shanti Enclave
Rajendra Nagar
New Delhi – 110060
30 April 2026
To
The Editor
Hindustan Times
Kasturba Gandhi Marg
New Delhi – 110001
Subject: Impact of Flyover Construction in Our Colony
Sir/Madam,
Through the columns of your esteemed newspaper, I wish
to highlight the impact of the flyover currently being constructed in our
colony. While the project aims to ease traffic congestion and improve
connectivity, it has caused considerable inconvenience to the residents during
its construction phase.
For the past several months, continuous digging and
heavy machinery have led to excessive noise and dust pollution. Roads have been
partially blocked, resulting in frequent traffic jams and difficulty for school
children, office-goers and elderly residents. Small shopkeepers in the area are
also suffering losses due to reduced customer access.
However, we do understand that infrastructure
development is necessary for the growing needs of the city. Once completed, the
flyover is expected to reduce traffic congestion, shorten travel time and
improve overall transportation facilities. It may also contribute to economic
growth in the surrounding areas.
In view of both the positive and negative aspects, I
request the concerned authorities to ensure that safety measures are strictly
followed and that the work is completed within the stipulated time frame.
Proper dust control measures and clear signboards for diversion routes would
greatly minimise public inconvenience.
I hope this issue receives due attention so that
development and public welfare can go hand in hand.
Yours faithfully,
Nisha Verma
Contact No.: 9XXXXXXXXX
37.
Write a letter to a newspaper against the violence in films. You should also
suggest what you expect to see in a film.
Arjun Malhotra
Flat No. 10, Silver Oak Apartments
Linking Road, Andheri (West)
Mumbai – 400053
Maharashtra
30 April 2026
To
The Editor
The Indian Express
Express Towers, Nariman Point
Mumbai – 400021
Subject: Growing Concern over Violence in Films
Sir/Madam,
Through the columns of your esteemed newspaper, I wish
to express my concern regarding the increasing portrayal of violence in films.
In recent years, many movies have relied heavily on scenes of aggression and
revenge to attract audiences. Such excessive depiction of violence can
negatively influence young viewers and desensitise them to the value of human
life.
Cinema is a powerful medium that shapes attitudes and
opinions. When violent behaviour is glorified or presented as a solution to
problems, it sends a misleading message to society. Instead of encouraging
dialogue, empathy and understanding, such films often promote hostility and
intolerance.
As viewers, we expect films to entertain, educate and
inspire. I believe that filmmakers should focus more on meaningful themes such
as friendship, courage, social harmony, innovation and moral values. Stories
that highlight perseverance, compassion and responsible citizenship can leave a
lasting positive impact. Creative storytelling, strong character development
and engaging plots can easily capture audiences without resorting to
unnecessary violence.
I respectfully urge filmmakers and regulatory
authorities to be mindful of the content presented to the public. Responsible
cinema can contribute greatly to the moral and cultural growth of society.
I hope you will publish this letter to initiate a
thoughtful discussion on this important issue.
Yours faithfully,
Arjun Malhotra
Contact No.: 9XXXXXXXXX
38. Owing to illness, you are unable to
keep an appointment to meet your friend the following Sunday. Write a letter of
apology and explanation.
Kavya
Menon
Flat No. 7, Lotus Apartments
Banjara Hills
Hyderabad – 500034
Telangana
30 April 2026
Dear
Aditi,
I
hope you are doing well. I am writing this letter to sincerely apologise for
not being able to keep our appointment next Sunday. I was very much looking
forward to meeting you after such a long time, but unfortunately, I have been
down with a high fever and the doctor has advised me complete rest for a few
days.
I
truly regret the inconvenience this may cause you. We had planned the outing so
eagerly, and I feel disappointed that I will not be able to join you as
scheduled. However, considering my present health condition, it would not be
wise for me to step out until I have fully recovered.
I
hope you will understand my situation and forgive me for cancelling at the last
moment. Once I am better, we can certainly fix another date and spend some
quality time together. I promise to make it up to you soon.
Please
take care and convey my regards to your parents. I look forward to meeting you
very soon.
With
love,
Kavya
39.
Write a letter written to the Chief Minister of Himachal Pradesh requesting him
to take immediate steps to mitigate the water crisis in Shimla. Note the
arguments are put forward to present the writer's point of view.
27,
Kufri Chail Road
Shilon
Bagh
Shimla-171012
The
Hon’ble Chief Minister
Himachal
Pradesh
Chief
Minister's Office
Armsdale
Building
HP
Secretariat, Shimla
Himachal
Pradesh-171002
Dear
Sir
Subject:
Water Crisis in Shimla
This
is to express our concern and helplessness at the acute water scarcity being
faced by the residents of Shimla. For days together, there has been no supply
of water from the municipality.
The
residents have to wait for hours for the water tankers to get water supply.
Many areas of the town are getting water once in eight days. With the severe
water scarcity, it has become nearly impossible for the residents of Shimla to
do the menial daily tasks.
As
you are aware, Shimla has a total of five water sources: Gumma, Giri, Ashwini
Khad, Churta and Seog. The overall installed capacity of these combined is 65
million litres per day and the demand is around 45 million litres per day.
Despite the capacity being higher, the city only gets up to 35 million litres
per day as most of the water leaks out during pumping and distribution.
Climate
change, reduced snowfall, loss of green cover and the closing of Ashwani Khad
water source are the other reasons behind the acute shortage of water in
Shimla. The Ashwani Khad water supply scheme was closed in Shimla after an
outbreak of jaundice due to contaminated water in 2015.
If
current water crisis is not resolved at the earliest, the days are not far when
the Queen of hills would be bereft of its title and the residents would be
forced to move out of Shimla
The
government needs to tap the existing water resources to their full strength,
complete the pending projects at the earliest, repair the faulty pipelines, and
create catchment areas around waterbodies to promote natural recharging It
should be mandatory for new buildings being constructed to deploy rainwater
harvesting techniques. The logging mafia should be checked from ruining the
green cover of Shimla.
Therefore,
we the residents of Shimla request you to take steps to provide water for our
immediate needs as well to take measures to prevent such water crisis in the
future.
Yours
faithfully,
RC.
Agarwal
Or,
R.C.
Agarwal
27, Kufri Chail Road
Shilon Bagh
Shimla – 171012
30 April 2026
To
The Hon’ble Chief Minister
Himachal Pradesh
Chief Minister’s Office
Armsdale Building
H.P. Secretariat
Shimla – 171002
Subject:
Urgent Need to Address the Water Crisis in Shimla
Respected
Sir,
I
write to express deep concern over the acute water scarcity currently being
faced by the residents of Shimla. For several days, there has been irregular
and insufficient water supply from the municipal authorities, causing severe
hardship to the people.
Residents
are compelled to wait for hours for water tankers, and in many areas, water is
supplied only once in eight days. Under such circumstances, even basic daily
activities have become extremely difficult.
As
you are aware, Shimla has five primary water sources—Gumma, Giri, Ashwani Khad,
Churta and Seog—with a combined installed capacity of approximately 65 million
litres per day, while the city’s demand is around 45 million litres per day.
However, due to leakages during pumping and distribution, the actual supply
reaches only about 35 million litres per day.
In
addition, reduced snowfall, climate change, loss of green cover and the closure
of the Ashwani Khad water supply scheme after the 2015 jaundice outbreak have
aggravated the situation.
If
the present crisis continues unresolved, it will severely affect not only the
residents but also tourism, which is the backbone of Shimla’s economy.
I
respectfully request the Government to take immediate corrective measures such
as repairing faulty pipelines, completing pending water projects, promoting
rainwater harvesting in new constructions, creating catchment areas around
water bodies, and strictly controlling illegal logging to preserve green cover.
We,
the residents of Shimla, earnestly appeal to you to address both the immediate
shortage and the long-term sustainability of water resources in the city.
Yours
faithfully,
R.C. Agarwal
40.
Write a letter to the head of your District, Municipal or City Council asking
for the provision of more amenities to the young people of your area.
Here
are some guidelines you may consider. You may, of course, add material of your
own.
(a)
Introduction - explanation of the purpose of your letter.
(b)
Description of present amenities and comments on their inadequacies.
(c)
Comments on the effect of inadequate amenities on the young people of the area.
(d)
Statements of amenities required.
(e)
Conclusion.
Rohan
Deshpande
House No. 45, Shastri Nagar
Ward No. 12
Nagpur – 440010
Maharashtra
30 April 2026
To
The Municipal Commissioner
Nagpur Municipal Corporation
Civil Lines
Nagpur – 440001
Subject:
Request for Provision of More Amenities for the Youth of Our Area
Sir/Madam,
I
wish to draw your kind attention to the urgent need for better amenities for
the young people of our locality. As a resident of Shastri Nagar, I feel that
the facilities presently available are inadequate to meet the growing needs of
the youth population in our area.
At
present, there is only one small public park, which lacks proper maintenance
and sports equipment. There is no well-equipped playground, library, or
community centre where young people can engage in constructive activities. The
existing sports ground is poorly lit and unsuitable for use in the evenings.
Such limited facilities fail to provide opportunities for physical fitness,
recreation and intellectual growth.
Due
to the absence of proper amenities, many youngsters spend their leisure time
unproductively. Some are compelled to travel long distances to access sports
facilities or libraries. This not only causes inconvenience but also
discourages participation in healthy and creative pursuits.
In
view of this, I request the municipal authorities to consider establishing a
well-maintained playground with basic sports infrastructure, a public library
with reading and digital learning facilities, and a community hall for cultural
and educational programmes. Installation of proper lighting and seating
arrangements in parks would also be highly beneficial.
I
sincerely hope that the concerned authorities will take prompt action to
improve the facilities for the youth of our locality. Investment in young
people is an investment in the future of our city.
Thanking
you.
Yours
faithfully,
Rohan Deshpande
Contact No.: 9XXXXXXXXX
Note:
It is important that your letter is polite and reasonable.
Note: The Council
accepts the Traditional Format or the Box-Type Format in letters. It is
recommended to use the Box-Type Format in all letters.
